Information available from CLEVEDON TOWN Council under the model publication scheme


Notice of Request

Anyone needing information in hard copy format must give notice of this in writing to the office we will acknowledge your request within 5 working days and will provide you with the information within 21 working days.


Information can also be inspected in person at the Town Council Office by appointment. 


Data Protection legislation prohibits the publication of certain categories of information.

We do not have to provide the following information:- Information, the disclosure of which is prevented by law, or is exempt under the Freedom of Information Act. Information in draft form Information that is no longer readily available (i.e. information in files which have been placed in archive storage, or is difficult to access for similar reasons)


Information to be published

How the information can be obtained


Class1 - Who we are and what we do



Who’s who on the Council and its Committees


Notice boards / Web site/ Newsletters/ Office

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Location of main Council office and accessibility details

Staffing structure



Class 2 – What we spend and how we spend it


Annual return form and report by auditor

Notice boards / Office

Finalised budget

Web site / Office


Borrowing Approval letter



Financial Standing Orders and Regulations

Grants given and received

List of current contracts awarded and value of contract

Members’ allowances and expenses



Class 3 – What our priorities are and how we are doing



Parish Plan (current and previous year as a minimum)

Web site / Office

Annual Report to Parish or Community Meeting



Class 4 – How we make decisions


Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Notice boards / Web site / Newsletters / Office

Agendas of meetings (as above)

Notice boards / Office

Minutes of meetings (as above) – NB: this will exclude information that is properly regarded as private to the meeting.

Web site / Office

Reports presented to council meetings - NB: this will exclude information that is properly regarded as private to the meeting.


Responses to consultation papers

Office / Minutes on web site

Responses to planning applications

Office / Minutes on web site



Class 5 – Our policies and procedures


Policies and procedures for the conduct of council business:


Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements



Office / Web site – on going

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)



Office / Web site – on going

Information security policy



Records management policies (records retention, destruction and archive)

Data protection policies

Schedule of charges )for the publication of information)

Office / Notice boards

Web site



Class 6 – Lists and Registers


some information may only be available by inspection

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)



Assets Register

Register of members’ interests

Register of gifts and hospitality



Class 7 – The services we offer


some information may only be available by inspection


Office / Allotment Notice boards

Web site

Community centres and village halls



Parks, playing fields and recreational facilities

Seating, litter bins, clocks, memorials and lighting

Bus shelters







Information is published on

Web Site


Newsletter – monthly in the Mercury newspaper – copy also on web site


Notice boards – at the Library, Village Hall (CAB Office), and outside the Council Offices


Contact Details


Ms P J Heath MILCM - Town Clerk

Town Council Office,

44 Old Street,


BS21 6BU


Tele 01275 877815

Fax 01275 877820







Actual Cost

Disbursement cost


1 – 5 A4 sheets £1 minimum charge

25p per additional sheet (black & white)






Postage and packaging

50p for 1-5 sheets a4

£1 for 6+ sheets a4












Web Site

Items may be downloaded free of charge